to  Transfer 


s  &  Records 


and  E”  Transfer  Cases  in  transfer  record  room  of  a  large  corporation  in  New  \  ork  City. 


How  to  Transfer  Papers  and 

Records 


Prepared  for  Customers  by  the  System  Service 
Department  of  Yawman  and  Erbe  Mfg.  Co., 
Rochester,  N.  Y. 

Makers  of  “Y  and  E”  Filing  Devices  and  Office  Systems 


^T^HIS  little  book  is  a  simple 
statement  of  the  principles 
of  correct  transferring  of  busi¬ 
ness  papers.  No  matter  how 
your  file  may  be  indexed,  you 
will  find  here  a  description  of 
the  best  method  of  transferring 
your  correspondence. 

Thirty-seven  Years’  Exper¬ 
ience  Back  of  this 
Booklet 

One  of  the  most  important  points 
connected  with  the  installation  of  a 
new  correspondence  filing  system 
is  the  question  of  transferring.  If 
the  system  you  propose  to  install 
makes  transferring  a  difficult  or 
tedious  process,  by  all  means  look 
into  another  method.  The  work  of 
transferring  is  something  that  must 
be  faced  every  year,  and  if  the 
right  system  is  installed  in  the  first 
place,  much  labor  and  many  mis¬ 


takes  will  be  saved.  Read  about 
the  "Y  and  E”  Direct  Name  System 
which  reduces  the  work  of  trans¬ 
ferring  to  the  mechanical  process 
of  lifting  folders  from  one  drawer 
to  another. 

Thirty-seven  years’  active  partici¬ 
pation  in  planning  and  systemati¬ 
zing  hundreds  of  business  organi¬ 
zations,  makes  our  System  Depart¬ 
ment  an  authority  on  office  systems. 
This  book  is  one  of  a  series,  prepared 
with  great  care  to  give  business 
men  authoritative  information  about 
correct  methods  of  filing  and  in¬ 
dexing  their  records.  Others  are 
"Vertical  Filing  Down  -  to  -  date”; 
"Card  Ledger  Preferred  and  Why”; 
"Watching  the  Sales  Barometer”; 
"Saving  Money  in  Buying”,  a  book 
for  the  Purchasing  Agent ;  and 
“The  Proper  Place  to  File  Blue¬ 
prints  and  Drawings”. 

Any  of  these  will  be  sent  free  to 
those  who  request  them  on  their 
business  stationery. 


Copyright  1917,  Yawman  and  Erbe  Mfg.  Co.,  Rochester,  N.  Y. 


Form  2933.  10M.  IQ 


(^•y  HOW  VO  TRANSFER 

Transferring  from  a  Vertical  File 


THE  purpose  of  transferring 
correspondence  is  to  clear 
the  active  file  of  old  letters,  and 
place  these  old  letters  in  a 
storage  or  transfer  file,  where 
they  are  nearly,  if  not  quite, 
as  accessible  as  in  the  active 
file.  The  active  file  should  con¬ 
tain  only  the  correspondence  to 
which  reference  is  made  fre¬ 
quently.  It  is  evident  that  in 
some  lines  of  business,  reference 
will  be  made  to  correspondence 
in  the  files  for  a  much  longer 
period  than  in  other  lines.  Thus 
lawyers  and  contractors  have 
occasion  to  refer  to  all  corre¬ 
spondence  relating  to  a  case 
or  contract  from  its  inception 
to  its  finish,  which  may  extend 
over  a  year  or  several  years. 

Experience  has  shown  that 
there  are  three  general  methods 
of  transferring,  one  of  which  is 
undoubtedly  suited  to  your 
needs.  These  methods,  so-called, 
apply  no  matter  what  may  be 
the  form  of  indexing  you  are 
using,  whether  Direct  Name, 
Alphabetical,  Geographical,  or 
Numerical.  They  are:  the 
Duplicate  Equipment  Method; 
the  Periodic  Transfer — which 


is  identical  in  principle  with  the 
first  method;  and  the  Continuous 
Transfer,  which  differs  in  princi¬ 
ple  from  the  first  two. 

The  Duplicate  Equipment 
Method 

F  you  are  just  about  to 
adopt  vertical  filing  get  a 
cabinet  with  enough  capacity 
so  you  will  need  only  one-half 
of  it  for  the  current  year’s 
correspondence.  If  you  already 
have  a  vertical  cabinet  with  a 
capacity  of  one  year’s  corre¬ 
spondence,  add  another  sec¬ 
tional  cabinet  of  the  same 
capacity  at  the  end  of  the  year. 
In  other  words,  purchase  Dupli¬ 
cate  Equipment. 

This  method  renders  your 
last  year’s  correspondence  just 
as  accessible  as  your  current 
correspondence,  and  you  know 
that  during  the  first  few  weeks 
of  the  year  you  have  as  much 
occasion  to  refer  to  the  previous 
year’s  correspondence  as  you  do 
to  your  new  letters. 

The  Duplicate  Equipment 
Method  means  a  somewhat 
larger  initial  cost,  but  this  is 
overbalanced  by  the  great  saving 
of  time  which  results. 


4 


TAPERS  AND  RECORDS 


The  Simplest  Illustration 

The  illustration  below  shows 
the  way  your  cabinet  will  look  if 
you  require  only  one  drawer 
for  a  year’s  correspondence. 


Example  1 


Simply  add  another  sin¬ 
gle  drawer  Half  Section 
on  top  of  the  one  con¬ 
taining  1916  correspond¬ 
ence.  Then  the  lower 
drawer  c  o  n  ta  i  n  s  the 
last  year’s  records  and 
the  upper  drawer  con¬ 
tains  the  current  corre¬ 
spondence. 


At  the  end  of  the  year  you  add 
another  vertical  drawer  to  your 
stack  of  half  sections,  placing 
it  just  above  the  first  drawer. 
Now  you  have  a  new  drawer 


labeled  “1917”  in  which  you 
file  your  new  correspondence. 

During  the  first  part  of  1917, 
the  1916  correspondence  in  the 
lower  drawer  will  be  referred 
to  constantly,  that’s  why  it 
should  be  practically  as  accessi¬ 
ble  as  the  current  file, — one 
very  vital  reason  why  we  rec¬ 
ommend  Duplicate  Equipment. 

But  as  the  year  advances 
there  will  be  less  and  less 
occasion  to  refer  to  the  1916 
file.  Toward  the  end  of  the 
year  these  occasions  will  be 
very  infrequent  indeed. 

At  the  end  of  1917  the  upper 
drawer  will  be  filled  with  1917 
correspondence.  In  order  to 
make  room  for  the  1918  corre¬ 
spondence,  the  1916  matter  must 
be  taken  out  of  the  lower  drawer 
and  placed  intact  in  a  transfer 
case,  (see  Example  2).  The  1917 
correspondence  is  then  placed 
in  the  lower  drawer,  leaving 
the  upper  drawer  for  the  new 
year’s  letters.  It  is  handier 
to  get  at  the  upper  drawer,  and 
this  should  always  be  reserved 
for  the  current  year’s  corre¬ 
spondence. 

The  1917  and  1916  corre¬ 
spondence  is  practically  intact 
so  that  the  work  of  transferring 
takes  but  a  few  minutes. 


5 


HOW  <€0  TRANSFER 


The  1916  correspondence,  now 
in  a  transfer  case,  is  referred  to 
very  seldom,  and  consequently 
can  be  placed  in  the  transfer 
room  or  an  out  of  the  way 
corner , — anywhere  so  that  it 
can  be  easily  reached  when 
necessary.  For  the  sake  of  con¬ 
venience  the  illustration  shows 
transfer  case  alongside  the 
cabinet. 

When  correspondence  is  trans¬ 
ferred  from  the  cabinet  to  a 
transfer  case,  entry  should  be 
made  on  a  “Record  of  Trans¬ 
fer”  guide  as  explained  on 
page  15.  The  transfer  case 
holding  the  1916  correspondence 
is  given  the  number  “one,” 
and  this  number  is  written 
on  the  “Record  of  Transfers” 
guide  which  shows  the  inclusive 
dates  of  the  correspondence  in 
that  case.  In  another  year 
when  the  1917  correspondence 
is  placed  in  the  transfer  case, 
this  case  is  marked  No.  c2, 
and  so  recorded  on  the  “Record 
of  Transfers”  guide.  The  guide 
is  kept  in  the  front  of  the  drawer 
containing  the  current  year’s 
correspondence,  thus  furnishing 
a  reference  to  all  previous  corre¬ 
spondence.  By  glancihg  at  the 
guide,  the  number  of  any  de¬ 
sired  transfer  case  is  secured; 
and  reference  to  old  correspond¬ 
ence  is  immediate. 


if 

1916 

j 

b 

' 

When  beginning  the  third  year  then 
transfer  into  a  Transfer  Case  the  cor¬ 
respondence  of  two  years  ago,  num¬ 
bering  the  Transfer  Case  No.  1.  Then 
lower  the  correspondence  from  the  top 
drawer  into  the  lower  drawer,  leaving 
the  top  drawer  for  current  corre¬ 
spondence. 


Transferring  a  Larger  Vol¬ 
ume  of  Correspondence 

SO  far  we  have  explained 
the  method  of  transferring 
a  small  volume  of  correspond¬ 
ence,  which  only  requires  the 
capacity  of  a  single  drawer. 

Now,  suppose  your  current 
file  occupies  two  or  more  drawers : 
The  principle  is  just  the  same 
here — simply  provide  duplicate 
equipment. 


6 


PAPERS  AND  RECORDS 


Again  when  transferring  files  of  this  nature  make 
use  of  the  Transfer  Cases  at  the  beginning  of  the 
third  year,  numbering  the  Transfer  Cases  No.  1 
and  No.  2.  Then  devote  half  of  your  four  drawer 
cabinet  to  last  year’s  correspondence;  the  upper 
half  to  contain  current  correspondence.  The  cor¬ 
respondence  of  two  years  ago  is  in  the  Transfer 
Cases. 


Here  is  an  illustration  of  the 
way  your  file  will  look  if  you 
are  using  “Y  and  E”  standard 
horizontal  sections,  with  your 
current  correspondence  file  in 
two  drawers.  You  use  the  two 
upper  drawers  for  1917  corre¬ 
spondence,  labelling  them  “A 
to  K”  and  “L  to  Z,  ”  respect¬ 
ively,  since  this  will  probably 
divide  the  matter  equally  be¬ 
tween  the  two  drawers.  The 
two  lower  drawers  are  similarly 
labelled  for  1916  correspondence. 

At  the  end  of  the  year  you 
remove  the  1916  correspondence 
and  place  it  in  two  transfer 


cases  numbered  1 
and  2.  The  1917 
correspondence  is 
merely  dropped 
from  the  two  up¬ 
per  drawers  to  the 
two  lower  draw¬ 
ers,  and  you  are 
ready  to  start  the 
new  year  with  the 
two  upper  draw¬ 
ers  ready  to  re¬ 
ceive  1918  corres¬ 
pondence.  New 
labels  should  be 
inserted  in  the 
drawers. 

At  the  end  of 
1918  the  process 
is  repeated  and 
two  more  trans¬ 
fer  cases  are  pur¬ 
chased  and  numbered  3  and  4. 

For  Files  of  Greater 
Capacity 

ERHAPS  your  1916  corre¬ 
spondence  occupies  all  your 
available  filing  space,  as  illus¬ 
trated  by  the  “  Y  and  E” 
Upright  Section  in  illustra¬ 
tion  No.  4.  You  must  transfer. 
The  logical  solution  of  your 
problem  is  to  buy  another  up¬ 
right  section  like  your  present 
one  and  use  it  for  1917  corre¬ 
spondence.  Both  the  sections 


7 


•I  1 1 1 1 1 1 1 1 1 1 1 1 


HOW  <U O  TRANSFER 


Example  4 


If  it  is  necessary  to  di¬ 
vide  your  correspondence 
through  four  or  more 
drawers  the  upright  or 
vertical  section  should 
be  used.  The  first  year 
use  a  cabinet  which  will 
just  accommodate  all  of 
the  correspondence.  Then 
all  four  drawers  can  be 
simply  moved  into  four 
corresponding  drawers 
when  it  is  necessary  to 
transfer. 


can  be  enclosed  with  the  original 
pair  of  ends,  thus  reducing  the 
cost  of  new  equipment. 

Now  your  cabinet  contains 
eight  drawers  as  shown  in  illus¬ 
tration  No.  5.  Your  current  file 
and  last  year’s  file  are  side  by 


side,  both  very  handy  for  instant 
reference. 

At  the  end  of  the  year  1917, 
place  the  1916  correspondence 
in  transfer  cases,  changing  the 
labels  to  correspond.  This 
leaves  one  of  the  four-drawer 
uprights  empty,  all  ready  for  the 
1918  letters.  At  the  end  of 
1918  the  process  is  repeated. 

The  Periodic  Transfer 

HE  Periodic  Transfer  is 
identical  in  principle  with 
the  Duplicate  Equipment 
method.  The  difference  is  that 
the  cabinet  which  is  used  has 
capacity  for  a  single  year’s 
correspondence  only,  instead  of 
for  two  years.  In  other  words 
your  correspondence  only  re¬ 
mains  in  the  active  file  for  a 
year.  It  is  then  transferred  to 
transfer  cases  and  the  entire 
active  file  used  for  the  following 
year’s  correspondence. 

Illustration  No.  6  shows  a  4- 
drawer  active  file  on  the  left 
and  four  transfer  cases  on  the 
right.  At  the  end  of  the  year 
correspondence  is  transferred 
from  the  active  file  to  the 
transfer  cases,  drawer  for  drawer. 
A  “Record  of  Transfers”  guide 
is  kept  in  the  front  of  each  active 
drawer,  as  in  the  Duplicate 
Equipment  Method. 


8 


<: PAPERS  AND  RECORDS 


Example  5 


This  illustrates  the  method  of  adding  first  a  du¬ 
plicate  upright  to  handle  one  year’s  transferred 
records  and  second  a  stack  of  transfer  cases  for 
the  second  year’s  transferred  records.  This  places 
two  years  correspondence  within  constant  reach. 


Periodic  Transfer  consists  in 
transferring  correspondence  at 
the  end  of  regular  intervals. 
Most  concerns  transfer  once  a 
year,  and  as  a  rule  make  the 
transfer  on  January  1st,  or  at  the 
close  of  the  business  year.  This 
method  keeps  together  all  corre¬ 
spondence  from  any  one  in¬ 
dividual  during  the  year.  This  is 
a  great  convenience  in  referring 
to  old  correspondence.  The 
transferred  correspondence  is 
filed  each  year  by  itself.  This 


is  much  better  than 
transferring  at  ir¬ 
regular  intervals ; 
that  is  to  say,  wait¬ 
ing  for  the  drawers 
to  fill  up  before 
the  transfer  is 
made. 

Although  the  an-* 
nual  transfer  is  the 
common  practice, 
there  are  some  con¬ 
cerns  who  transfer 
twice  a  year, — 
generally  on  the 
1st  of  January  and 
on  the  1st  of  July. 
These  are  concerns 
who  have  occasion 
to  refer  to  very 
recent  correspond¬ 
ence  only.  In  cases 
where  it  is  desired 
to  transfer  every 
six  months,  it 
is  recommended 
that  a  cabinet  be  procured  with 
a  capacity  for  an  entire  year, 
and  that  the  Duplicate  Equip¬ 
ment  method  be  used, —  half  of 
the  drawers  for  the  first  six 
months,  and  the  other  drawers 
for  the  last  six  months  of  the 
year. 

Periodic  Transferring  with 
Colored  Folder 

An  excellent  method  of  trans¬ 
ferring  used  by  some  concerns 
is  to  select  certain  “transfer 


9 


HOW  <U0  TRANSFER 


dates”  every  six  months  or  so, 
like  January  1st  and  July  1st, 
and  use  different  colored  folders 
to  differentiate  each  period  of 
the  year. 

For  example:  When  the  Filing 
System  is  started,  say  on  Jan¬ 
uary  1st,  1917,  all  manila  folders 
are  placed  in  the  cabinet  behind 
the  index  guides.  On  the  first 
transfer  date,  which  would  be 
July  1st,  1917,  all  the  manila 
folders  are  dated  with  the  closing 
date  and  a  series  of  colored 
folders  are  placed  in  the  cabinet, 
a  colored  folder  in  front  of 
every  manila  folder.  Upon  the 
second  transfer  date,  January 
1st,  191 8,  it  is  very  easy  and 
convenient  to  go  through  the 
Filing  Cabinet  and  remove  all 
the  manila  folders,  which,  of 
course,  contain  the  correspond¬ 
ence  from  January  1st  to  July 
1st,  1917.  At  this  time  all  the 
colored  folders  are  marked  with 
the  closing  date  and  a  new 
series  of  empty  manila  folders 
placed  in  the  drawers. 

The  Continuous  Transfer 

The  principle  of  the  Con¬ 
tinuous  Transfer  is  to  remove 
from  the  active  file  at  frequent 
intervals,  all  letters  which  have 
been  in  the  files  for  a  certain 
length  of  time.  This  is  called 
the  Continuous  Transfer  because 
the  drawers  of  the  cabinet  are 
never  entirely  empty  of  their 
contents. 


First  of  all  make  sure  that 
your  cabinets  will  hold  a  full 
year’s  correspondence  without 
over-crowding. 


1916 

1 

F-K  J 

p 

Example  6 


The  equipment  used  in  periodic  trans¬ 
ferring  is  the  same  as  that  illustrated 
on  page  9.  In  the  above  illustration 
we  show  but  one  vertical  section,  the 
contents  of  each  drawer  having  been 
transferred  direct  to  the  four-drawer 
transfer  case  at  the  right.  The  trans¬ 
ferring  is  done  all  at  one  time  at 
stated  intervals. 


See  that  every  folder  bears 
the  date  of  the  first  letter. 
When  a  folder  is  filled,  mark  on 
it  the  date  of  the  last  letter. 
This  dating  of  each  folder  is 
essential  to  the  success  of  the 
method. 


10 


r, mm, in, mm, in,,,,,,, 


‘ PAPERS  AND  RECORDS 


Transferring  by  the  ”Y  and  E”  Direct 
Name  System 


THE  Direct  Name  System 
reduces  the  problem  of 
transferring  to  the  simplest 
terms.  By  this  system  the  work 
of  transferring  can  be  done  by 
the  office  boy  and  with  absolute 
accuracy  in  less  time  than  it 
takes  the  experienced  file  clerk 
to  transfer  by  any  other  system. 
If  you  are  now  using  the  “Y 
and  E”  Direct  Name  System  of 
vertical  filing  you  transfer 
folders  only,  leaving  the  cellu- 
loided  pressboard  guides  in  the 
current  file  to  be  used  over  and 
over  again. 

Another  good  method  is  to 
remove  the  entire  contents  of 
the  active  drawer  and  place  it 
in  the  transfer  drawer,  then 
remove  the  guides  and  put 
them  back  in  the  active  drawer. 
Some  of  our  customers  think 
this  method  is  quicker  than 
merely  removing  the  folders. 
The  question  of  which  method  is 
quicker  merely  depends  upon 
the  number  of  folders  behind 
a  guide. 

The  tabs  of  the  folders  which 
contain  the  miscellaneous  cor¬ 
respondence  are  guide  height  and 
serve  as  guides  in  the  transfer 
case.  You  buy  no  supplies  for 
the  transfer  file. 


The  celluloided  press 
board  guides  which  remain  in 
the  current  file  can  be  used 
for  years.  By  actual  test,  they 
will  last  more  than  fifty  times 
as  long  as  ordinary  manila 
guides.  Thus  you  effect  a  large 


/Go  -  Gy  11  \ 

.toQz'-* 

^Ga-Gl  10\ 


(to  Gn) 


As  these  tabs  are  all  guide  height  they 
are  used  as  guides  in  the  transfer  file. 
You  buy  nothing  for  the  transfer  file; 
simply  move  the  folders. 


11 


HOW  ‘C’O  TRANSFER 


ND  RECORDS 


TAPERS  A 

saving  at  this  and  every  sub¬ 
sequent  transfer  period. 

For  your  next  year’s  current 
file  you  get  new  alphabetical  and 
Direct  Name  Folders  only.  You 
already  have  the  guides. 

Starting  Your  New  File 

If  you  are  not  now  using 
the  “Y  and  E”  Direct  Name 
System,  by  all  means  investigate 
its  possibilities  before  starting 
your  next  year’s  file.  It  com¬ 
bines  the  advantages  of  alpha¬ 
betical  and  numerical  indexing, 
and  thereby  eliminates  the  usual 
disadvantages  of  the  numerical 
system  when  used  alone.  You 
find  papers  alphabetically,  as 
you  have  been  accustomed  to 
doing.  You  re-file  them  numer¬ 
ically,  because  it  is  easier  and 
quicker  to  comprehend  a  number 
than  a  series  of  letters.  By  the 
use  of  this  system,  you  reduce 
errors  to  a  minimum  and  cut 
down  the  operating  expense  of 
your  files. 

Notice  the  illustration  on  page 
12.  Just  to  the  left  of  the  center 
are  the  guides, —  celluloided  grey 
pressboard  —  practically  inde¬ 
structible.  The  tabs  bear  alpha¬ 
betical  subdivisions,  (proven  to 
be  the  best,  as  described  in 
Folder  No.  2878)  and  also  con¬ 
secutive  numbers. 


At  the  extreme  left  are  the 
tabs  of  the  heavy  manila  folders 
used  for  miscellaneous  corre¬ 
spondence.  These  tabs  bear  the 
same  alphabetical  subdivisions 
and  numbers  as  the  respective 
guides.  However,  the  folder 
tabs  are  printed  in  red,  so  as  to 
be  easily  distinguished  from  the 
guide  tabs  which  are  printed  in 
black.  These  miscellaneous 
folder  tabs  are  the  ones  which 
serve  as  guides  in  the  transfer 
case. 

Direct  Name  Folder 

The  right  side  of  the  file  is 
devoted  to  the  tabs  of  the  Di¬ 
rect  Name  Folders — also  manila. 
One  of  these  folders  is  made  out 
for  each  firm  or  individual  with 
whom  there  is  a  considerable 
volume  of  correspondence.  As 
these  Direct  Name  Folder  tabs 
are  in  a  straight,  unbroken  row, 
(no  guide  tabs  intervening,)  the 
tendency  is  to  refer  to  them 
DIRECT  without  using  the  in¬ 
dex  on  the  guide  tabs.  This 
saves  a  lot  of  time. 

Every  time  one  refers  to  a 
folder  in  this  manner,  he  neces¬ 
sarily  thumbs  over  two  or  three 
others  and  gets  a  distinct  mental 
impression  of  their  titles.  Thus 
a  clerk  who  handles  the  file  from 
its  beginning,  can’t  help  but 
know  it  by  heart.  A  clerk 


33 


HOW  VO  TRANSFER 


broken  in  after  the  file  has 
grown  to  mid-season  proportions 
will  soon  acquire  an  equally 
intimate  knowledge  of  it.  This 
insures  a  speed  and  precision 
in  both  filing  and  finding  that 
can’t  be  even  approximated  by 
any  other  system. 

Has  Automatic  Error 
Check 

The  “Y  and  E”  Direct  Name 
System  is  the  best  error  check 
that  has  ever  been  devised  in 
connection  with  Vertical  Filing. 

Note  the  Camera  Mfg.  Co. 
folder  in  the  illustration.  It 
bears  the  number  “5.”  Suppose 
it  had  by  mistake  been  dropped 
behind  guide  “6.”  All  the  other 
folders  behind  guide  “6”  are 
numbered  “6.”  If  you  did  drop 
a  “5”  folder  among  them,  you’d 
notice  it  instantly.  It’s  an 
absolute  check  against  misfiling. 
You  can  be  assured  of  corre¬ 
spondence  being  where  it  should 
be. 

Decidedly  Economical 

The  Direct  Name  System  is 
not  only  a  great  time-saver,  but 
it  is  equally  economical  in  the 
cost  of  materials.  The  guides 
are  pressboard,  strong  material 
that  will  stand  a  great  amount 
of  wear. 


The  guide  tabs  are  celluloid, 
making  them  practically  in¬ 
destructible,  and  offering  posi¬ 
tive  assurance  against  their  be¬ 
coming  finger-marked  and 
thumb  -worn.  Celluloided 
pressboard  guides,  by  actual 
test,  will  last  more  than  fifty 
times  as  long  as  ordinary  manila 
guides.  You  can  instantly  see 
the  great  saving  it  is  thus  possi¬ 
ble  to  effect,  by  the  use  of  this 
system. 

The  “Y  and  E”  Direct  Name 
System  is  described  in  greater 
detail  and  shown  in  its  actual 
colors  in  our  Folder  No.  2878. 
Free  on  request. 

Advantages  of  the  WY  and 
E”  Direct  Name  System 

1 —  Direct  Name  Folders  are 
guide  height  and  in  straight 
row,  unbroken  by  intervening 
tabs.  Thus  each  folder  is  itself 
a  guide  and  reference  is  made 
DIRECT — a  great  time  saver. 

2 —  Combines  all  advantages 
of  alphabetical  and  numerical 
systems,  yet  has  none  of  dis¬ 
advantages  of  the  latter. 

3 —  Both  Alphabetical  and 
Direct  Name  Folders  are  num¬ 
bered  to  correspond  with  guides. 

4. — Correspondence  is  located 
alphabetically— the  easiest  way. 


14 


Iltlllllllllllllllll 


PAPERS  AND  "RECORDS 


5.  — Correspondence  is  filed 
numerically- — the  quickest  and 
safest  way.  It  is  easier  to  follow 
consecutive  numbers  than  alpha¬ 
betical  subdivisions. 

6.  — In  replacing  folders,  a 
glance  at  numbers  on  other 
folders  back  of  same  guide 
prevents  errors. 

7.  — Folders  and  guides  oc¬ 
cupy  separate  positions,  thus 
facilitating  reference. 

8.  — Guide  tabs  are  in  two 
adjacent  rows,  forming  what 
is  practically  a  straight  line 
from  front  to  back  of  drawer. 
Thus  you  get  them  all  in  a 
single  glance,  in  contrast  to 
systems  having  guide  tabs  in 
different  positions  all  across 
the  file. 

9.  — Guides  are  of  distinct  color 
and  celluloided  which  eli mates 


chance  of  confusion  with  folders. 

10.  — Celluloided  pressboard 
guides  will  last  more  than  fifty 
times  as  long  as  ordinary  manila 
guides. 

11.  — Celluloided  guides  remain 
permanently  in  current  file,  no 
repurchase  being  necessary  after 
transfer. 

12.  — Folders  act  as  guides  in 
transfer  cases. 

13.  — “Out”  guides  with  bright 
red  tabs  indicate  folders  removed 
for  reference,  the  name  of  in¬ 
dividual  taking  folder  showing 
on  face  of  guide. 

14.  — -Active  correspondents  are 
allotted  Direct  Name  Folders. 

15.  — Alphabetical  folders 
printed  in  red — an  additional 
distinction  from  other  folders. 

Get  Folder  No.  2878. 


Keeping  the  Record  of  Transfers 


IN  every  Vertical  Filing  Sys¬ 
tem  except  where  correspon¬ 
dence  is  filed  by  number,  one  of 
these  large  “Record  of  Transfers” 
guides  should  be  placed  in  the 
front  of  every  drawer  of  your 
cabinet.  When  correspondence 


is  transferred  a  record  of  it  can 
be  entered  on  this  card  by  loca¬ 
tion,  by  name,  or  by  subject,  as 
well  as  the  period  of  time  covered, 
and  the  number  of  the  transfer 
case  in  which  the  papers  have 
been  placed. 


15 


1 1 '  1 1 1 1 1 1 1 1 1 1 1 1 ! 1 1 [ f  n  f 1 1 1 1 1 1 1 1 1 !  1 1 1 1 1 1 1 1 1  ( f  a  f  I  f  I II 1 1 II 1 1 1 1 1 1 1 1 1 1 1  III  1 1 1 !  Ill  I  III 


HOW  VO  TRANSFER 


Transferring  Geographical,  Subject  or 
Numerical  Files 


WHAT  has  been  said  pre¬ 
viously  about  transfer¬ 
ring  has  had  particular  reference 
to  either  Direct  Name  or  Alpha¬ 
betical  filing.  The  same  princi¬ 
ples,  however,  may  be  applied 
to  the  Geographical,  Subject  or 
Numerical  file.  There  is  this 
difference,  however,  between  the 
Direct  Name  system  and  any 
other.  The  Direct  Name  system 
does  not  require  the  purchase 
of  a  single  new  guide  at  the  time 
of  transferring.  In  other  words 
there  are  no  guides  in  the  trans¬ 
fer  cases.  The  other  methods 
of  indexing  all  require  guides 
in  the  transfer  cases. 

A  Geographical  File 

If  your  file  is  indexed  by 
location, — that  is  to  say,  by 
states  and  towns,  provide  your¬ 
self  with  a  set  of  manila  State 
Guides  for  your  transfer  cases. 
Should  the  correspondence 
behind  any  one  state  guide  be 
considerable,  a  set  of  No.  25 
alphabetical  guides  should  be 
used  for  classifying  folders  alpha¬ 
betically  by  towns,  or  one-third 
cut  blank  manila  guides  can  be 
used  for  the  names  of  the  towns 
themselves. 


Duplicates  of  the  guides  in 
the  active  file  should  be  used 
in  the  transfer  cases,  except 
that  these  transfer  case  guides 
may  be  of  ordinary  manila, 
instead  of  a  more  expensive 
material. 

A  Subject  File 

If  your  file  is  indexed  accord¬ 
ing  to  Subjects,  a  set  of  guides 
dividing  the  alphabet  into  25 
parts  will  probably  be  a  suffi¬ 
cient  index  for  the  transfer  file. 
However,  where  the  volume  of 
correspondence  on  certain  sub¬ 
jects  is  particularly  heavy,  use 
blank  one-third  cut  guides  to 
supplement  the  alphabetical  in¬ 
dex.  The  subject  headings  can 
be  printed  or  written  on  the  tabs 
of  these  blank  guides. 

A  Numerical  File 

If  your  correspondence  is  in¬ 
dexed  Numerically  (an  attorney’s 
file,  for  example),  use  manila 
guides  in  your  transfer  cases, 
numbered  to  correspond  with 
the  guides  used  in  the  current 
cabinet. 

At  the  end  of  the  first  year 
go  through  the  file  starting  with 
the  top  drawer  and  transfer  all 


16 


1 1 1 1 1 1 1 1 1 1 1 1 1 


' PAPERS  AND  RECORDS  Cfit-y 

lliilliiiiiiiiiiiiiiit  i  ill  it  iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii  mi  iniiiii  i  ill  ill  i  ill  min  i  ii  1 1  ii  it  mi  in  mi  . .  i  ii  1 1  n  ii  i  ii  1 1  in  i  n  i  in  in  1 1  ii  in  i  n  i  n  1 1  n  i  in  1 1  ii  mi  i  it  ii  i  n  1 1  mi  i  n  1 1  ii  min  1 1  mi  1 1  ii  n 


folders  in  which  the  latest  corre¬ 
spondence  is  at  least  six  months 
old.  This  will  take  but  a  short 
time  if  the  folders  are  properly 
dated. 

This  leaves  all  correspondence 
for  at  least  six  months  back  in 
the  current  file.  Only  those 
letters  which  are  at  least  six 
months  old  will  be  in  the  transfer 
cases. 

At  the  end  of  six  months 
repeat  this  process  and  continue 
the  transfer  thereafter  at  in¬ 
tervals  of  six  months. 

Keep  a  “Record  of  Trans¬ 
fers”  guide  in  the  front  of  each 


drawer  of  your  cabinet.  Make 
an  entry  for  each  folder  that 
you  transfer.  When  one  guide 
is  filled  start  another.  Thus  at 
any  time  you  can  quickly  ascer¬ 
tain  in  just  which  transfer  case 
is  any  desired  correspondence. 

Provide  yourself  with  enough 
vertical  transfer  cases  to  equal 
one-half  the  capacity  of  your 
active  file.  Number  the  trans¬ 
fer  cases  consecutively  from 
one  up.  Use  manila  guides  as 
an  index  to  the  folders  in  the 
transfer  cases.  When  the  first 
transfer  case  is  full  of  folders 
start  transfer  case  No.  2,  and 
so  on. 


"Y  and  E”  CABINET  CATALOG 

The  present  ”Y  and  E”  Cabinet  Catalog  describes  and 
illustrates  a  complete  line  of  filing  devices.  This  includes  the 
Standard  and  Half- Width  Sections  and  Uprights  that  are  shown 
in  this  system  booklet. 

The  various  combinations  possible  with  "Y  and  E”  Standard 
and  Half-Width  Sections  enable  you  to  get  just  what  you  need. 

In  addition  to  the  above,  there  are  shown  the  "Y  and  E” 
Efficiency  Desk,  Sectional  Card  Record  Desk,  and  the  only  file 
in  which  to  index  and  keep  in  perfect  condition  all  blue  prints, 
drawings,  maps,  etc. — the  "Y  and  E”  Mammoth  Vertical  File. 

Send  for  a  copy  of  this  catalog  No.  2816. 


17 


HOW  “CO  TRANSFER 

"Y  and  E”  Drawer  Style  Transfer 
Cabinets  for  Vertical  Filing 

THESE  drawer-style  cabinets  construction,  insuring  against 
are  made  of  wood  and  are  splitting  or  warping.  Drawer 
strong,  capacious  and  convenient,  sides  are  solid  and  very  firmly 
Each  cabinet  is  a  unit,  but  any  fastened  at  both  front  and  back. 

The  Drawer,  pulls  are  bolted  on, 
not  merely  screwed.  They  can¬ 
not  be  pulled  off. 

At  the  front  of  each  cabinet 
under  the  drawer  are  two  fibre 
rollers;  and  on  the  top  of  each 
drawer,  at  the  back,  are  two  more 
rollers;  no  matter  how  heavily 
the  drawer  may  be  loaded,  it  will 
roll  easily. 

These  drawer-style  cabinets  are 
made  in  bill-,  letter-  and  cap¬ 
sizes.  Each  is  21^4  inches  deep 
and  has  an  approximate  capacity 
of  5,000  papers,  practically  the 
same  as  the  vertical  drawers  in 
“Y  and  E”  filing  cabinets  of 
sectional  or  solid  construction. 

Any  number  of  “Y  and  E  ” 
Drawer-Style  Vertical  Transfer 
number  can  be  stacked  one  on  Cabinets  stacked  together  will 
top  of  the  other,  thus  forming  a  make  a  complete  cabinet;  but  for 
solid,  compact  stack  of  any  size,  the  sake  of  appearance  it  is  well 
The  sides  and  front  of  cabinets  to  add  a  top  and  base.  We 
are  paneled  and  of  three-ply  particularly  recommend  that  the 


e 


Wooden  drawer  style  transfer  cases 
stacked  one  above  the  other  form  a 
complete  cabinet  of  any  size. 


18 


PAPERS  AND  RECORDS 


sanitary  base  be  used,  both  on 
account  of  appearance  and  to 
insure  clean,  sanitary  floors. 

One  great  advantage  of  these 
cabinets  is  that  you  can  transfer 
one  drawer  a  month  if  desired  and 
yet  not  have  any  empty  drawers 
around.  Get  another  drawer  for 
each  drawer  transferred  as  your 
needs  require. 

Sanitary  Bases  for  "Y  and 
E”  Transfer  Cabinets 

This  strong,  well  made  base 
raises  the  stack  of  cabinets  nine 
inches  from  the  floor.  This 
greatly  improves  the  appearance 
of  your  stack  and  also  keeps  the 
lowest  cabinet  out  of  the  reach  of 
mice.  Another  very  important 
advantage  of  the  sanitary  base  is 
that  it  allows  plenty  of  space  to 
sweep  underneath  easily. 

The  standard  base  raises  the 
stack  of  cabinets  three  inches 
from  the  floor.  While  it  does 
not  admit  of  sweeping  under¬ 
neath,  this  base  adds  greatly  to 
the  appearance  of  the  stack,  and 
makes  the  lowest  drawer  more 
accessible. 

To  improve  further  the^  ap¬ 
pearance  of  your  stack  we  recom¬ 
mend  the  use  of  a  top  as  illustrat¬ 
ed.  It  gives  the  stack  a  neat, 
solid  appearance,  and  is  easier  to 
dust  and  keep  clean. 


By  adding  a  top  to  your  stack  an  ex¬ 
tremely  neat  and  solid  appearing  stack 
is  formed. 


Keep  your  lowest  drawer  out  of  the 
reach  of  mice  by  using  this  “Y  and  E” 
Sanitary  Base.  It  raises  the  stack  9" 
from  the  floor,  and  also  permits  you  to 
sweep  under  it.  Decidedly  sanitary. 


This  “Y  and  E”  Standard  Base  will 
raise  the  stack  3"  from  the  floor. 


19 


mimiiiiimmmiiiiim 


HOW  VO  TRANSFER 


No.  704  Vertical  Transfer  Upright 


THESE  letter  size  Transfer  Uprights 
have  the  same  capacity  as  “Y  and 
E”  Upright  Sections  Nos.  804,  404  and 
304,  and  Upright  Cabinet  No.  304C. 

(See  our  Cabinet  Catalog  No.  2816.) 

Each  drawer  holds  about  5,000  papers. 

These  No.  704  Uprights  are  made 
strong  enough  to  withstand  the  hard¬ 
est  usage.  The  frames  are  of  beech, 
and  the  sides  and  panels  of  three-ply 
maple.  Drawer  pulls  and  label  holders 
are  of  brass;  drawer  pulls  are  bolted 
on,  not  merely  screwed.  Each  drawer 

operates  on 
roller  bear¬ 
ings,  and  cpn- 
not  be  acci¬ 
dentally  pul¬ 
led  out.  Side 

panels  are  removable.  They  can  be 
quickly  inserted  or  taken  out  without 
tools.  When  Uprights  are  stacked  side 
by  side  only  one  set  of  eight  panels  is 
required.  These  are  used  on  the  outside 
ends,  thus  saving  considerable  expense. 

Drawers  may  be  had  with  or  without 
countersunk  round  rod,  and  with  or 
without  compressors.  Where  com¬ 
pressors  are  not  desired,  use  adapt¬ 
able  metal  followers  to  hold  the  contents 
upright.  These  followers  are  described 
No.  704  Vertical  transfer  upright.  and  illustrated  on  the  next  page. 


Showing  No.  704  Upright  with 
panels. 


20 


111 1  iiiii  mi  nun  111  iiniiiiiiii 


‘ PAPERS  AND  “RECORDS 


One  Drawer  Vertical  Transfer  Cases 


THESE  drawer  style  Transfer 
Cases  are  constructed  of  the 
same  materials  and  in  the  same 
strong  manner  as  the  four  drawer 
cabinets  shoAvn  on  page  20.  The 
capacity  is  the  same  as  one  drawer 
of  a  No.  704  Upright — about 
5000  papers.  Made  in  letter 
and  ledger  sizes,  Nos.  777  and  779 
respectively.  Rod  and  compres¬ 
sor  furnished  extra. 


No.  777 — Letter-size.  No.  779 — Inside 
dimension  14J4"  wide  x  11-15/16"  high 
x  2\y%"  deep. 


”Y  and  E”  Adaptable  Metal  Followers 


XT  7 HEN  your  Vertical  Trans- 
*  *  fer  Case  or  Cabinet  is  only 
partly  filled  use  an  adaptable 
metal  follower  of  proper  size,  to 
keep  guides  and  folders  upright. 

Folders  rest  on  horizontal  part 
of  follower,  their  weight  keeping 
it  in  desired  position.  Follower 
is  grooved  for  guide  extensions. 

When  case  or  cabinet  becomes 
nearly  filled,  remove  the  follower 
so  that  maximum  space  may  be 
used  for*  actual  filing  of  papers. 

These  adaptable  metal  fol¬ 


lowers  are  made  in  bill,  letter 
and  cap  sizes. 


Adaptable  Metal  Followers  are  made 
in  three  sizes:  bill,  letter  and  cap. 


21 


Illlllllllllllllllllllllllllll 


HOW  'VO  TRANSFER 


lllllllllllllllllfllllllll 


"Y  and  E”  Steel  Transfer  Cases 


THESE  well  -  built  transfer 
cases  answer  the  purpose  of 
high  grade  filing  cabinets  for 
transferred  correspondence,  yet 
through  economies  of  design  and 
manufacture  they  are  sold  for 
about  one-quarter  the  average 
price  of  steel  cabinets. 

“Y  and  E”  Steel  Transfer 
Cases  are  built  of  excellent 
quality  steel,  all  joints  electrically 
welded.  Besides  lifelong  dura¬ 
bility,  steel  offers  protection 
against  rats,  vermin,  water,  dirt 
and  climate.  It  is  also  non¬ 
combustible. 

These  cases  are  particularly 
well  designed.  They  are  finished 


in  the  deep,  pleasing  “Y  and  E’’ 
olive  green  and  will  look  well 
alongside  the  best  office  furniture. 

The  drawers  operate  on  rollers ; 
open  easily,  no  matter  how 
heavily  loaded,  or  what  the 
climate  is. 

“Y  and  E”  Steel  Transfer 
Cases  have  a  greater  capacity 
than  ever  before  gained  in 
transfer  case  manufacture.  Each 
drawer  has  a  net  filing  capacity  of 
25  inches,  so  considerably  fewer 
cases  will  be  required,  thus 
economizing  your  floor  space. 

Also  they  can  be  stacked  and 
locked  togethei,  right,  left  and 
vertically,  without  tools.  Made 
in  letter,  cap,  bill,  and  ledger- 
sheet  size. 


f  Case  interlocks 
'  here  with  case  above. 
[Screws  or  bolts  unnecessary 
l  Any  office  boy  can  stack 
them  up.  ^ 


Top  is  formed 
over  on  side,  making 
case  dust-proof. 


r  Drawer  rolls  v 
in  and  out  freely,  even' 
when  heavily  loaded. 
LNo  friction  here.  A 


filing  capacity  of  any 
transfer  case  in  the  market. 
25  inches  clear  filing 

space.  A 


Low  drawer  ^ 
sides  greatly  facilitate 
reference  to  papers.  * 


This  trade-mark 
guarantees  quality  and 
service. 


r  Channel  strips  ^ 
act  as  sanitary  base 
and  interlock  both  horizon¬ 
tally  and  vertically. 


Note  the  superior  advantages  of  “Y  and  E”  Steel  Transfer  Cases. 

22 


PAPERS  AND  RECORDS 


Style  "A”  Vertical  Transfer  Cases 


When  records  are  to  be  put  away  and 
seldom  referred  to  this  Style  “A” 
transfer  case  is  what  you  need. 


THIS  case  is  23^  in.  deep 
inside,  and  holds  about  5,000 
papers,  filed  vertically.  It’s  made 
of  wood,  covered  with  special- 
marked  paper.  The  cover  is  of 
heavy  jute  board.  All  corners 
are  strongly  reinforced.  The  bot¬ 
tom  is  grooved  to  allow  space  for 
guide  extensions.  This  case  can 
be  fitted  with  adaptable  metal 
followers  to  keep  papers  always 
upright.  It  is  made  in  bill,  letter 
and  cap  sizes. 

Knock-Down  Construction 

These  cases  are  made  in  same 


These  Style  “A”  cases  in  Knock  Down 
construction  are  excellent  when  you 
transfer  at  irregular  periods.  A  few 
of  these  kept  in  stock  do  not  take  up 
much  storage  room  and  are  on  hand 
when  needed. 


size  as  the  Style  “A”  set-up  cases. 
They  are  of  heavy  jute  board, 
with  wood  bottoms.  Covered 
with  light  tan  paper.  Bottoms 
are  grooved  for  guide  extensions. 

Both  the  set-up  and  knock¬ 
down  Style  “A”  cases  have  prac¬ 
tically  the  same  capacity  as  the 
Vertical  drawers  of  “Y  and  E” 
Half  Sectional,  Sectional  and 
Upright  Cabinets. 


''Vertical  Filing  Down-to-Date” 

This  is  the  title  of  a  real  prac-  cal,  numerical,  geographical,  sub- 
tical  40-page  booklet  containing  ject  and  the  “Y  and  E”  Direct 
the  principles  of  vertical  filing.  Name  System  for  filing  cor- 
The  various  methods  illustrated  respondence,  bills,  receipts,  etc. 
and  described  include  alphabeti-  Send  for  a  copy. 


23 


1 1 1 1 1 1 1 1 1  c 


iiiiiii  iiiliinililiillli; 


HOW  T70  TRANSFER 


Style  "B”  Vertical  Transfer  Cases 


FOR  small  capacity  these  are 
unsurpassed.  Even  when 
flat  filing  is  used  for  the  current 
year,  it  is  well  to  transfer  to 
this  style  case  on  account  of 
the  greater  ease  of  reference. 
The  fact  that  only  a  limited 
number  of  papers  can  be  filed 
in  one  of  these  cases  obviates 
the  necessity  of  guides  being 
used. 

These  style  “B”  cases  are 
very  strongly  made,  the  ends 
and  bottom  being  of  wood,  the 
fronts  and  hinges  reinforced  with 
tin,  the  sides  of  heavy  jute 
board,  and  the  entire  case 
covered  with  a  marbled  paper. 
A  tape  pull  on  each  case  comes 
in  very  handy  when  removing 
cases  from  shelves. 

These  cases  are  made  4  in. 
deep,  in  bill,  letter  and  cap 
sizes.  6  in.  deep  in  letter  size 
only.  It’s  a  dandy  case  for  the 
money. 


If  your  papers  are  few  in  number  this 
6"  deep  Style  “B”  case  will  keep 
them  right  at  hand  and  properly  in¬ 
dexed. 


This  Style  “B”  case  is  but  4"  deep  but 
is  an  excellent  file  for  taking  care  of 
the  few  important  papers  which  must 
be  handy  when  needed. 


''Card  Ledger  Preferred  and  Why” 


This  36-page  booklet  illustrates 
and  describes  the  value  and  use  of 
keeping  your  ledger  records  on 
cards.  The  first  15  pages  are 
devoted  to  statements  from  users 
of  a  “Y  and  E”  Card  Ledger 


System  and  easily  explain  why 
Card  Ledger  is  preferred.  The 
ease  of  reference  and  efficiency 
of  this  method  is  increased  when 
the  “Y  and  E”  Sectional  Card 
Record  Desk  is  used.  Send  for  a 
copy  of  booklet  No.  2495. 


24 


PAPERS  AND  ‘RECORDS 


Vertical  Guides  and  Folders 


THE  “Y  and  E”  line  of 
filing  supplies  is  .complete  in 
every  respect.  There  are  guides 
and  folders  for  every  use — all 
sizes  and  weights. 


Vertical  guides  in  manila  or 
pressboard  with  tabs,  or  exten¬ 
sions,  blank  or  printed,  will 
always  give  perfect  service.  The 
most  widely  used  guide  is  that 
shown  here,  one-third  cut  tab. 
All  “Y  and  E”  vertical  guides 
have  a  patented  reinforced  metal 
bottom  extension  for  locking 
them  in  the  drawer. 


Vertical  folders  have  a  expansion. 


Tabs  on  pressboard  guides 
can  be  covered  with  celluloid, 
which  increases  the  life  of  the 
tab  and  presents  a  neater  and 
cleaner  appearance  in  the  file. 

“Y  and  E”  Vertical  Folders 
with  the  scoring  at  the  bottom, 
which  allows  for  a  jkg  in.  expan¬ 
sion,  always  present  a  neat 
orderly  appearance  in  the  files. 
The  manila  stock  will  give  the 
most  satisfactory  service.  A 
yi  in.  tab  or  extension  on  which 
is  written  the  name  or  number 
assigned  to  the  folder  is  always 
in  plain  view. 


Guides  in  manila  or  pressboard  have 
metal  reinforced  bottom  extension. 


Alphabetical  folders  have  tabs  in  red. 


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HOW  TTO  TRANSFER 

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A  “Y  and  E”  heavy  weight  folder 
equipped  with  two  metal  prongs  at 
one  end  will  insure  the  safety  of  your 
papers.  Prongs  or  tangs  can  be  fur¬ 
nished  at  either  side  of  the  folder  or 
at  center  of  folded  edge. 


These  “Y  and  E”  pressboard  folders 
can  be  furnished  with  or  without  tabs. 
The  strength  of  the  pressboard  with 
the  linen  expansion  provides  a  con¬ 
tainer  which  will  give  unusually  long 
service. 


WY  and  E”  Binder  Folders 

Valuable  papers  should  be 
held  intact  in  a  “Y  and  E” 
Binder  Folder.  Perforate  the 
paper  and  file  it  over  the  tangs 
or  prongs  in  this  folder  and  it 
cannot  get  away.  A  light  com¬ 
pressor  passed  over  the  ends 
of  the  prongs  keeps  the  papers 
compact  and  insures  their  being 
there  when  wanted. 

Pressboard  Folders 

Do  you  subject  your  folders 
to  hard  usage?  If  so,  don’t 
use  manila  or  even  YawmanotE 
(see  following  page),  but  try 
a  folder  made  of  everlasting 
pressboard.  Guides  are  made 
of  pressboard  because  they 
receive  rough  handling  and  must 
be  of  durable  material.  That 
explains  why  you  should  use 
pressboard  folders.  These  fold¬ 
ers  have  a  one -inch  expan¬ 
sion,  the  hinge  being  of  strong 
linen.  The  folders  can  be  fur¬ 
nished  straight  cut  or  with  plain 
or  metal  tabs.  The  use  of  metal 
tabs  allows  you  to  use  the  same 
folder  over  and  over  again.  Look 
into  it.  Send  for  our  Catalog  3016, 
which  illustrates  and  describes 
the  entire  line  of  vertical  supplies. 


26 


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‘PAPERS  AND  RECORDS 


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YawmanotE 

4  FTER  long  investigation  and 
varied  experiments,  we  have 
hit  upon  a  tough,  durable,  light 
fibre  material — practically  indes¬ 
tructible — for  making  folders, 
envelopes,  file  pockets,  etc. 

Y^awmanotE  is  the  trade  name 
we  have  coined  to  designate  this 
line.  It  is  easy  to  remember, 
sounds  like  “  Yawman-Erbe.  ” 

To  pronounce,  say  “Yawman,” 
then  “ote”  as  in  “note.” 

YawmanotE  will  not  tear 
or  sag;  quite  a  contrast  to  the 
ordinary  materials  used  in 
making  folders,  envelopes,  file 
pockets,  etc.  In  the  construction 
of  all  YawmanotE  supplies,  noth¬ 
ing  but  the  best  quality  of  glue 
is  used  (not  mucilage),  and  they 
will  not  pull  apart.  YawmanotE 
is  of  a  color  that  will  not  soil,  an 
item  worth  considering  where 
a  great  deal  of  handling  is  neces¬ 
sary. 

When  extra  durable  folders, 
file  pockets  or  envelopes  are 
desired,  use  YawmanotE. 


Folders  made  in  letter  and  cap  sizes. 


File  Pockets  with  closed  ends. 


Envelopes  with  removable  index. 


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HOW  ^ O  TRANSFER 

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Transferring  from  Genuine  Shannon 
Arch  Files 


Slide  over  posts  in  transfer  case. 


Close  arches  in  transfer  case. 


SHANNON  transfer  cases  are 
made  on  the  same  principle 
as  the  file  drawer,  and  the  papers 
from  the  file  are  placed  in 
precisely  the  Same  position  in 
the  transfer  case.  The  method 
of  transferring  is  simple  and 
easy,  and  if  reasonable  care  is 
exercised  in  transferring,  the 
papers  can  be  found  as  easily 
in  the  transfer  cases  as  in  the 
file  drawer. 

To  transfer  correspondence 
from  the  Shannon  file,  remove 
the  drawer  from  the  cabinet, 
placing  it  on  a  flat  table  or 
desk;  throw  back  the  compressor 
cover  clear  over  the  arches, 
insert  a  transfer  wire  in  the 
upright  posts,  and  lift  the  entire 
correspondence  intact  with  in¬ 
dexes  off  the  posts.  Have  your 
transfer  case  lying  open  beside 
the  file  drawer,  and  insert  the 
ends  of  the  transfer  wire  into 
the  tubes  of  the  arch  in  the 
transfer  case,  and  the  papers 
will  slip  down  over  the  posts  in 
exactly  the  same  position  as  they 
were  in  the  file  drawer.  Number 
each  transfer  case  consecutively, 
as  No.  1,  2,  3,  and  so  on. 


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PAPERS  AND  (RECORDS 


1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 


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Indicate  on  the  compressor 
cover  in  the  file  from  which  the 
correspondence  has  been  trans¬ 
ferred  the  period  of  time  covered 
by  that  correspondence,  and  the 
number  of  the  transfer  case.  In 
doing  this  you  provide  a  record 
of  the  exact  location  of  all  corre¬ 
spondence  transferred  from  that 
particular  file. 

Always  place  a  new  index  in 
the  empty  file  drawer. 


heavy  the  load,  arches  are  held 
fast.  They  cannot  gap. 

To  open,  press  arches  toward 
each  other  with  your  thumb 
and  forefinger.  The  arches  are 
hinged  at  their  bases  and  can 
be  thrown  back,  allowing  papers 
to  be  slipped  off  the  uprights. 

Genuine  Shannon  Transfer 
Cases  are  all  of  “Y  and  E” 
make.  The  Lock  Arch  con¬ 
struction  is  patented,  and  can- 


Order  by  number. 


We  have  applied  the  famous 
patented  Lock  Arch  idea  to 
our  Shannon  Transfer  Cases. 
Little  “nibs”  near  the  ends  of 
the  arches  interlock  with  corre¬ 
sponding  perforations  in  the  up¬ 
right  portions.  No  matter  how 


not  be  found  on  any  but  “Y 
and  E”  cases. 

Made  in  fourteen  distinct 
sizes,  meeting  every  requirement 
both  as  to  stock  paper  sizes 
and  capacity  per  case.  Note 
illustrations  above. 


Book-Style  Binder  Shannon  Transfer  Cases 


Shannon  Transfer  Cases  Nos. 
2,  3,  4,  5  and  6  are  not  equipped 
with  the  Lockarch,  but  have  what 
is  termed  a  “  Book-Style  ”  Binder. 
Papers  are  held  in  place  by  up¬ 
rights,  as  in  the  other  style  of 
case,  but  binder  closes  with  a 
simple  catch,  instead  of  the 


convenient  and  time-saving 
arches.  However,  this  Book- 
Style  Binder  is  made  just  as 
strongly  as  regular  Lockarch 
binder,  and  where  papers  need 
not  frequently  be  removed  from 
transfer  case,  this  style  will  prove 
entirely  satisfactory. 


29 


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HO  IV  VO  TRANSFER 

. . . . . . . 


■'Y  and  E”  Card,  Check  and  Document 
Transfer  Cases 


Card  Storage  Cases 

Card  records  once  transferred 
are  kept  chiefly  as  a  matter  of 
record.  They  are  rarely  referred 
to.  These  substantial  box  style 
storage  cases  answer  every  pur¬ 
pose.  They  are  made  of  heavy 
juteboard,  corners  reinforced 
with  linen.  No.  90  for  cards  5x3 
inches;  No.  91  for  cards  6x4 
inches;  No.  92  for  cards  8x5 
inches;  No.  93  for  cards  5x8 
inches. 


For  card  storage — made  in  four  sizes. 


Drawer-style  Card  Storage 
Case 

This  case  is  made  in  one  size 
only,  for  cards  5  inches  wide  by 
8  inches  high.  The  telescope 
style  enables  you  to  stack  one 
on  top  of  another,  yet  have  easy 
access  to  the  contents.  Note  the 
convenient  label  holder  and 
drawer  pull.  No.  94  case  is  made 
of  oak  grain  jute-board. 


Excellent  for  storing  cancelled  checks. 


Check  Transfer  Case 

This  is  just  the  thing  for  the 
storage  of  cancelled  checks, 
vouchers,  contracts,  and  similar 
papers.  Strongly  made  of  oak¬ 
grained  juteboard,  the  corners 
being  reinforced  with  linen. 


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PAPERS  AND  ‘RECORDS 


Document  Storage  Case 
No.  10 

This  Document  Storage  Case 
is  made  with  hinged  cover  and 
tilting  back.  It  is  c instructed 
of  o  a  k-g  rained  jute  board, 
heavily  reinforced  at  corners 
and  edges. 

Document  Storage  Case 
No.  11 

These  drawer  style  Docu¬ 
ment  Storage  Cases  may  be 
stacked  one  above  the  other, 
and  the  contents  referred  to 
quickly  and  conveniently.  The 
case  is  made  of  heavy  binder’s 
board,  covered  with  marbled 
paper,  and  fitted  with  combi¬ 
nation  label  holder  and  drawer 
pull. 

Loose  Sheet  Transfer 
Case  No.  50 

This  case  has  more  capacity 
than  the  ordinary  loose  sheet 
case.  Papers  will  not  overlap 
the  indexes  as  in  the  case  of 
ordinary  manufacture. 

This  “Y  and  E”  case  is  made 
of  heavy  jute  board,  strongly 
reinforced  at  corners  and  edges. 
It  is  fitted  with  a  “Y  and  E” 
tape  catch,  which  is  far  more 
convenient  and  reliable  than  a 
snap  catch. 


Transfer  Case  for  filing  documents. 
The  tilting  back  on  this  case  increases 
the  ease  of  reference  to  the  contents. 


Should  you  have  occasion  to  refer  fre¬ 
quently  to  your  transferred  documents 
you  should  use  this  No.  11  Document 
Case.  The  drawer  style  construction 
enables  you  to  stack  the  cases  one 
above  the  other. 


31 


